Info Source

Info Source: Sources of Federal Government and Employee Information

Canadian Nuclear Safety Commission

Introduction

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals with relevant guidance to access personal information about themselves held by government institutions subject to the Privacy Act, and to exercise their rights under the Privacy Act.

The Introduction  and index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Table of Contents

Background

To better understand the Canadian Nuclear Safety Commission (CNSC), read about its history, including its legislative foundation and how it reports to Parliament.

Responsibilities

Read about the CNSC’s mandate, the institution’s program responsibilities, and the institution’s major policies.

Top of page

Institutional Functions, Programs and Activities

Nuclear fuel cycle

This program aims to regulate facilities associated with the nuclear fuel cycle (nuclear processing facilities, nuclear waste management facilities, and uranium mines and mills) to protect the health, safety and security of Canadians and the environment in a manner consistent with Canada’s international obligations on the peaceful uses of nuclear energy. The program regulates all the life stages for these facilities – from site preparation to construction and operation to decommissioning (or long-term management, in the case of some nuclear waste facilities). The licensing and compliance activities associated with this program are all managed through a risk-informed and performance-based approach. Compliance verification is conducted against established criteria consistent with the licensing basis of the facility. The results of regulatory activities associated with this program are communicated to the public on a regular basis. The program is guided by a management system and is based on fundamental safety principles for continuous improvement.

  • Uranium mines and mills

    Description: This class includes records related to the regulation of all phases of uranium mining and milling in Canada (from site preparation to construction and operation to decommissioning). The licensing process follows the stages laid out in the Uranium Mines and Mills Regulations. At each licensing stage, the CNSC determines whether the licence applicant is qualified and has made adequate provisions for the health, safety and security of Canadians and the environment. Compliance activities are applied to operating and decommissioned mines and mills. These activities include facility inspections; review of licensee reports; and environmental, radiation and conventional health and safety data analysis. The stakeholders are primarily uranium mines and mills licensees. Currently, operating uranium mines and mills are predominantly located in Saskatchewan, due to the geological composition of the province’s terrain.

    Document Types:  applications, environmental impact assessments, decommissioning plans, correspondence, policies, procedures, standards, licences, certificates, inspection reports, data

    Record Number: CNSC 1.1.1

    Top of page

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5

      TBS registration: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Nuclear processing facilities

    Description: This class includes records related to the regulation of all phases of nuclear processing in Canada (from site preparation to construction and operation to decommissioning). Nuclear processing facilities process nuclear material, either as part of the nuclear fuel cycle, or for other industrial or medical uses. The licensing process follows the stages laid out in the Class I Nuclear Facilities Regulations. At each licensing stage, the CNSC determines whether the licence applicant is qualified and has made adequate provisions for the health, safety and security of Canadians and the environment. Compliance activities are applied to operating and decommissioned processing facilities. These activities include facility inspections; review of licensee reports; and environmental, radiation and conventional health and safety data analysis. The stakeholders are primarily licensees associated with uranium refineries, uranium conversion facilities, nuclear fuel fabrication facilities, tritium light source facilities and medical radioisotope processing facilities.

    Document Types: applications, environmental impact assessments, licence conditions handbook, decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, reports, compliance reports, procedures and policies

    Record Number: CNSC 1.1.2

    • Certified Personnel

      Description: Data includes summaries of individual examination results, copies of all certifications issued for the appointment of an individual to designated positions, and correspondence specifically related to individuals.

      Class of individuals: Employees who work at Class I facilities (nuclear generating stations and non-power reactor facilities) and individuals certified or seeking certification as exposure device operators.

      Purpose: The purpose of the bank is to maintain a record of each individual’s examination and certification for designated appointments at Class I facilities and of individuals employed or seeking certification as exposure device operators.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for 60 years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004125

      Bank number: CNSC PPU 025

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Reactor Operators and Training

      Description: Data in this bank includes a record of correspondence, details of education and experience, and basic personal information.

      Class of individuals: Employees at reactor sites.

      Purpose: The purpose of the bank is to provide an accurate and up-to-date record of all information on authorizations and appointments of individuals to designated positions at nuclear generating stations and research reactor sites.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for 60 years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004124

      Bank number: CNSC PPU 020

    • CNSC Inspectors – Certification Record

      Description: CNSC staff may act as inspectors under the regulations. Personal data of staff designated as such will remain in the individual’s personal file, but the correspondence related directly to the appointment is in a separate bank.

      Class of individuals: Employees of the CNSC.

      Purpose: The principal purpose of the bank is to provide an up-to-date status of appointments. It contains only names and subject area, for inspection purposes.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for five years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004118

      Bank number: CNSC PPE 803

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class ofi individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Nuclear waste management facilities

    Description: This class includes records related to the regulation of all phases of nuclear waste management facilities in Canada which process, store or dispose of nuclear waste (from site preparation to construction and operation to decommissioning and long-term storage). Nuclear waste is defined as any material (liquid, gas or solid) that contains a radioactive nuclear substance (defined in the Nuclear Safety and Control Act) and which the owner has determined to be waste (as per regulatory policy P-290, Managing Radioactive Waste). Nuclear waste management is regulated through the policies, legislation and responsible organizations set in place to govern the management of radioactive waste in Canada, and outlined in the Government of Canada’s Radioactive Waste Policy Framework. At each licensing stage, the CNSC determines whether the licence applicant is qualified and has made adequate provisions for the health, safety and security of Canadians and the environment. Compliance activities are applied to operating and decommissioned processing facilities. Compliance activities include facility inspections; review of licensee reports; and environmental, radiation and conventional health and safety data analysis. The stakeholders are primarily licensees associated with nuclear waste management facilities, categorized by the type of waste managed (low-, intermediate- or high-level radioactive waste).

    Document Types: applications, environmental impact assessments, licence conditions handbook,  decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, inspection reports, environmental, radiation and conventional health and safety data, procedures and policies

    Record Number: CNSC 1.1.3

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class of individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

Nuclear reactors

The CNSC regulates facilities associated with nuclear energy (nuclear power plants and research reactors), to protect the health, safety and security of Canadians and the environment in a manner consistent with Canada’s international obligations on the peaceful uses of nuclear energy. The program regulates all the lifecycle stages for nuclear reactors (specifically, nuclear power plants and research reactors), from site preparation to construction and operation, to decommissioning of the facility and abandonment of the site once operations are ended. The licensing and compliance activities associated with this program are all managed through a risk-informed and performance-based approach. Compliance verification is conducted against established criteria consistent with the licensing basis of the facility. The results of all the regulatory activities associated with this program are communicated to the public on a regular basis. The program is guided by a management system and is based on fundamental safety principles for continuous improvement.

  • Nuclear power plants

    Description: This class includes records related to the regulation of all the lifecycle stages for nuclear power plants in Canada (from site preparation to construction and operation, to decommissioning and abandonment once operations are ended). Nuclear power plants generate electricity for public and industrial consumption. The CNSC’s licensing of nuclear power plants is comprehensive and covers 14 separate topics referred to as “safety and control areas”, such as physical design, safety analysis, radiation protection, emergency management and fire protection, environmental protection and fitness for service. The CNSC assesses licence applications to ensure that safety measures are technically and scientifically sound, that all requirements are met, and that the appropriate safety systems are in place to protect workers, the general public and the environment. After a licence is issued, the CNSC stringently evaluates compliance. In addition to having a team of onsite inspectors, CNSC staff with specific technical expertise regularly visit the plants to verify that operators are meeting the regulatory requirements and licence conditions. The stakeholders are primarily power plant licensees: Bruce Power, Ontario Power Generation, New Brunswick Power and Hydro-Québec.

    Document Types: applications, environmental impact assessments, licence conditions handbook,  decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, inspection reports, environmental, radiation and conventional health and safety data, procedures and policies

    Record Number: CNSC 1.2.1

    • Certified Personnel

      Description: Data includes summaries of individual examination results, copies of all certifications issued for the appointment of an individual to designated positions, and correspondence specifically related to individuals.

      Class of individuals: Employees who work at Class I facilities (nuclear generating stations and non-power reactor facilities) and individuals certified or seeking certification as exposure device operators.

      Purpose: The purpose of the bank is to maintain a record of each individual’s examination and certification for designated appointments at Class I facilities and of individuals employed or seeking certification as exposure device operators.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for 60 years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004125

      Bank number: CNSC PPU 025

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Reactor Operators and Training

      Description: Data in this bank includes a record of correspondence, details of education and experience, and basic personal information.

      Class of individuals: Employees at reactor sites.

      Purpose: The purpose of the bank is to provide an accurate and up-to-date record of all information on authorizations and appointments of individuals to designated positions at nuclear generating stations and research reactor sites.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for 60 years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004124

      Bank number: CNSC PPU 020

    • CNSC Inspectors – Certification Record

      Description: CNSC staff may act as inspectors under the regulations. Personal data of staff designated as such will remain in the individual’s personal file, but the correspondence related directly to the appointment is in a separate bank.

      Class of individuals: Employees of the CNSC.

      Purpose: The principal purpose of the bank is to provide an up-to-date status of appointments. It contains only names and subject area, for inspection purposes.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for five years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004118

      Bank number: CNSC PPE 803

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class of individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Research reactors

    Description: This class includes records related to the lifecycle stages for research reactors in Canada (from site preparation to construction and operation, to decommissioning and abandonment once operations are ended). Research reactors help scientific research, conduct non‑destructive testing and produce radioactive substances for medical, industrial and scientific use. The CNSC’s licensing of research reactors is comprehensive and covers 14 separate topics referred to as “safety and control areas”, such as radiation protection, emergency preparedness, environmental protection and equipment fitness for service. The CNSC assesses licence applications to ensure that safety and control measures are technically and scientifically sound, that all requirements are met, and that the appropriate safety systems are in place to protect people and the environment. After a licence is issued, the CNSC stringently evaluates compliance. In addition to having a team of onsite inspectors, CNSC staff with specific technical expertise regularly visit the plants to verify that operators are meeting the regulatory requirements and licence conditions.  The stakeholders are primarily research reactor licensees: the National Research Universal (commonly called NRU) reactor at Chalk River, the McMaster Nuclear Reactor, and the Safe Low-Power Kritical Experiment (commonly called SLOWPOKE) reactors.

    Document Types: applications, environmental impact assessments, licence conditions handbook, decommissioning plans, national accounting system of nuclear substances, correspondence, briefing notes, legal opinions, reports, procedures and policies

    Record Number: CNSC 1.2.2

    • Certified Personnel

      Description: Data includes summaries of individual examination results, copies of all certifications issued for the appointment of an individual to designated positions, and correspondence specifically related to individuals.

      Class of individuals: Employees who work at Class I facilities (nuclear generating stations and non-power reactor facilities) and individuals certified or seeking certification as exposure device operators.

      Purpose: The purpose of the bank is to maintain a record of each individual’s examination and certification for designated appointments at Class I facilities and of individuals employed or seeking certification as exposure device operators.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for 60 years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004125

      Bank number: CNSC PPU 025

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Reactor Operators and Training

      Description: Data in this bank includes a record of correspondence, details of education and experience, and basic personal information.

      Class of individuals: Employees at reactor sites.

      Purpose: The purpose of the bank is to provide an accurate and up-to-date record of all information on authorizations and appointments of individuals to designated positions at nuclear generating stations and research reactor sites.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for 60 years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004124

      Bank number: CNSC PPU 020

    • CNSC Inspectors – Certification Record

      Description: CNSC staff may act as inspectors under the regulations. Personal data of staff designated as such will remain in the individual’s personal file, but the correspondence related directly to the appointment is in a separate bank.

      Class of individuals: Employees of the CNSC.

      Purpose: The principal purpose of the bank is to provide an up-to-date status of appointments. It contains only names and subject area, for inspection purposes.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for five years and then destroyed.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.2.1, CNSC 1.2.2

      TBS registration: 004118

      Bank number: CNSC PPE 803

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class of individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

Nuclear substances and prescribed equipment

The CNSC is responsible for ensuring that nuclear substances and prescribed equipment are regulated to protect the health, safety and security of Canadians and the environment, in a manner consistent with Canada’s international obligations on the peaceful uses of nuclear energy. The CNSC issues licences and certificates for the safe handling and use of nuclear substances, radiation devices and prescribed equipment. The CNSC also certifies radiation safety officers and radiography device operators to operate such devices. The CNSC monitors the regulated activities to ensure the safety of workers and the general public, and to protect the environment. The licences issued are categorized into various use types, depending on the type of licensed activity, nuclear substances and prescribed equipment being used, as well as the risk posed by these use types. The regulated activities for which these certificates and licences are issued are related to four distinct stakeholder groups: medical, industrial, commercial, as well as academic and research. Each of these groups uses nuclear substances and prescribed equipment in their work. Compliance activities are conducted by the CNSC to monitor the safety and compliance with regulatory requirements. The licensing and compliance activities associated with this program are all managed through a risk-informed and performance-based approach. Compliance verification is conducted against established criteria consistent with the licensing basis of the activity being regulated. The results of regulatory activities associated with this program are communicated to the public and other stakeholders on a regular basis. The program is guided by a management system and is based on fundamental safety principles for continuous improvement.

  • Medical sector

    Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and other prescribed equipment in Canada in the medical sector. The medical sector uses nuclear substances and nuclear energy for diagnostic and therapeutic purposes. Medical applications using radiopharmaceuticals are designed to target specific tissues and organs, delivering nuclear substances to those specific areas. Radiopharmaceuticals are widely used in the diagnosis of heart disease and cancer. Nuclear energy (produced by nuclear substances and particle accelerators) is used for radiation therapy in treating various types of cancers and other diseases. Licences and certificates are issued for the safe handling and use of nuclear substances, radiation devices and other prescribed equipment in this area. Compliance activities are conducted to monitor the safety and compliance with regulatory requirements.

    Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials and presentations

    Record Number:  CNSC 1.3.1

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class of individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Industrial sector

    Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and prescribed equipment in Canada in the industrial sector. The industrial sector uses nuclear substances for various purposes, ranging from civil engineering work, measurement and control, to the delivery of services such as industrial radiography and oil well logging. These nuclear substances are found in radiation devices, such as fixed nuclear gauges (which monitor production processes in the pulp and paper industry), portable nuclear gauges (which measure moisture and density in soil and the compaction of asphalt in road construction) and in radiography devices (used for materials analysis). The production of several day-to-day commodities (such as smoke detectors) also requires the aid of nuclear substances, whose use is regulated by the CNSC. Licences and certificates are issued for the safe handling and use of nuclear substances, radiation devices and other prescribed equipment in this area. Compliance activities are conducted to monitor safety and compliance with regulatory requirements.

    Document Types: applications, correspondence, licences, certificates, application assessments, legal opinions, briefing materials, presentations, environmental impact assessments

    Record Number: CNSC 1.3.2

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class of individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Commercial sector

    Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and prescribed equipment in Canada in the commercial sector. The commercial sector focuses primarily on the production and sale of nuclear substances and the third-party servicing and distribution of radiation devices and other prescribed equipment (such as particle accelerators). Nuclear substances are found in many products used to protect the health and safety of Canadians (including smoke detectors, self-lighting exit signs and security screening equipment). Such devices may not require a licence for possession by the end user; however, their manufacturing and initial distribution in Canada are licensed by the CNSC.  Licences and certificates are issued for the safe handling and use of nuclear substances, radiation devices and other prescribed equipment in this area. Compliance activities are conducted to monitor the safety and compliance with regulatory requirements.

    Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials, presentations, reports

    Record Number: CNSC 1.3.3

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class of individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Academic and research sector

    Description: This class includes records related to the regulation of the production, possession, and use of nuclear substances, radiation devices and other prescribed equipment in Canada in the academic and research sector. The academic and research sector focuses primarily on biological and biomedical research with open-source radioisotopes. The sector also employs research particle accelerators and research irradiators. Nuclear substances found in the academic field include those used in irradiators (which irradiate cells or samples in research laboratories). Particle accelerators are used for research in the fields of subatomic physics, materials and biomedicine, and may also generate some nuclear materials for medical and research facilities. Nuclear substances are used in teaching and research laboratories for diverse activities such as gas chromatography, which is used to analyze environmental samples. Licences and certificates are issued for the safe handling and use of nuclear substances, radiation devices and other prescribed equipment in this area. Compliance activities are conducted to monitor the safety and compliance with regulatory requirements.

    Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials, studies, presentations

    Record Number: CNSC 1.3.4

    • Exposure Device Operator

      Description: This bank maintains a record of the personal information and certification results for all candidates certified or seeking certification as exposure device operators, and those previously certified as qualified operators. Data includes names and addresses of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Individuals certified or seeking certification as exposure device operators.

      Purpose: The CNSC certifies exposure device operators based on education, training and experience. This database tracks all the candidates’ information on certification.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 005095

      Bank number: CNSC PPU 060

    • Examinations and Results

      Description: This bank maintains a record of the examinations given to personnel at nuclear reactor facilities. Data includes names of individuals, titles of examinations written and results (in terms of success or failure).

      Class of individuals: Employees at Class I facilities (nuclear generating stations and non-power facilities).

      Purpose: The CNSC sets these examinations to ensure that the requirements for operating personnel are met.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained indefinitely. Paper and electronic copies of the information stored as a subset of this bank are retained for two years before they are transferred to classified waste.

      RDA number: 91/024

      Related record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration: 004123

      Bank number: CNSC PPU 015

    • Health and Safety Regulations – Inspection Officers

      Description: This bank describes data on nationality, age, sex, education and special training, employment history, as well as correspondence with provinces leading to appointments. There may be sensitive material related to federal–provincial negotiations for service.

      Class of individuals: Canadian citizens and residents of Canada.

      Purpose: The purpose of this bank is to record information on the appointment of provincial government department or health institute employees who are authorized to act as inspectors under the General Nuclear Safety and Control Regulations. The bank provides an up-to-date identification of individuals appointed as inspectors.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are kept for five years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4

      TBS registration number: 004122

      Bank number: CNSC PPU 010

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Packaging and transport

    Description: This class includes records related to the regulation of the packaging and transport of nuclear substances in Canada. The Packaging and Transport of Nuclear Substances Regulations are based on international transport regulations published by the International Atomic Energy Agency (IAEA), ensuring a high level of safety to workers, the general public and the environment. The CNSC certifies package designs requiring competent authority approval in Canada and worldwide, and requires the registration of those packages prior to their use in Canada, as a way of ensuring the safe packaging and transport of nuclear substances. Other regulatory requirements (such as labelling, documentation, quality assurance programs and radiation protection programs for carriers) exist to further strengthen transport safety. The CNSC issues transport licences for specific circumstances; however, transport activities are generally exempt from CNSC licensing. Compliance activities are conducted to monitor the safety and compliance with regulatory requirements.

    Document Types: applications, correspondence, licences, designs, certificates, assessments, legal opinions, briefing materials, compliance assessments, presentations

    Record Number: CNSC 1.3.5

    • CNSC Nuclear Emergency Response Plan

      Description: This bank describes information about individuals that is used by the CNSC for its institutional tactical response to emergencies that fall within its mandate – the Nuclear Emergency Response Plan. The bank supports the requirements established in the SEMP and demonstrates how the CNSC will fulfill its legislative requirements for the tactical response to and recovery from emergencies. An emergency response plan is established under the authority of the federal Emergency Management Act, which imposes a responsibility on all ministers accountable to Parliament to identify the risks within their areas of responsibility and to prepare emergency management plans to address those risks. Personal information may include name and contact information.

      Class of individuals: CNSC employees and officers, officials with other federal institutions and with municipal, provincial/territorial and international levels of government.

      Purpose: The personal information is used to contact appropriate CNSC staff and other federal, international, provincial and/or municipal emergency response officials, to assist in the CNSC response to a radiological/nuclear emergency.

      Consistent uses: Information may be shared with other federal institutions, municipal, provincial/territorial and international levels of government, police, fire and other emergency response agencies on an “as required” basis, upon consultation with and consent from the individual CNSC employee or officer. Information may also be used for audit, evaluation, research and/or statistical purposes.

      Retention and disposal standards: Records are retained for two years after the individual is no longer part of the contact list for the emergency response plan.

      RDA number: 91/024

      Related class of record number: CNSC 1.1.1, CNSC 1.1.2, CNSC 1.1.3, CNSC 1.2.1, CNSC 1.2.2, CNSC 1.3.1, CNSC 1.3.2, CNSC 1.3.3, CNSC 1.3.4, CNSC 1.3.5.

      TBS registration number: 20090815

      Bank number: CNSC PPU 035

Top of page

  • Dosimetry services

    Description: This class includes records related to the licensing of dosimetry service providers under the Nuclear Safety and Control Act (NSCA) and the Radiation Protection Regulations. Each dosimetry service provider must meet the technical and quality assurance requirements outlined in the CNSC’s Technical and Quality Assurance Standards for Dosimetry Services. Compliance activities are conducted to monitor the safety and compliance with regulatory requirements.  Dosimetry service providers are either commercial service providers (which service external clients) or in‑house service providers (which are nuclear licensees with the capability of providing dosimetry services for their own employees and visitors).

    Document Types: applications, correspondence, licences, certificates, assessments, legal opinions, briefing materials, presentations, research studies, reports

    Record Number: CNSC 1.3.6

    • Radiation Exposure Records

      Description: This bank describes information related to individuals who have the potential for occupational exposures to ionizing radiation. Personal information includes the worker's given names, surname and any previous surname, Social Insurance Number (SIN), gender; job category; the date, province and country of birth; whether or not the worker is pregnant and the pregnancy start date; the dose records for the current one-year and five-year dosimetry periods.  CNSC employees may collect and receive occupational dose information of individuals/workers as part of licensing and compliance activities.  Information about CNSC employees is disclosed to a licensed dosimetry service provider for the purpose of issuing a dosimeter to ascertain and record the magnitude of exposure to radon progeny and the effective dose and equivalent dose received by and committed to that person during the execution of their work duties. This dose information may also be shared with licensees, according to their processes and procedures, for the purpose of controlling radiation exposures of CNSC employees visiting a licensed facility where there is the likelihood of radiation exposures. 

      Notes:   CNSC employees’ occupational dose records will be communicated to the employee on a routine basis.  Dosage information may be held in the Human Resource Information System (HRIS) and Dose Information Tracking System (DITS).

      Class of individuals:  Workers, including employees of the CNSC, exposed to ionizing radiation in the workplace - either nuclear energy workers (Canadian Nuclear Safety Commission (CNSC) regulated) or other workers who are not identified as nuclear energy workers who fall under CNSC/federal or provincial/territorial jurisdiction.

      Purpose:  To support the regulatory control of radiation exposure to workers; to assess whether an individual is within radiation exposure regulatory dose limits; to advise employers and the appropriate regulatory authorities that a maximum permissible dose has been exceeded. Personal information is collected under the authority of sections (10), (11) and (19) of the Radiation Protection Regulations. The authority for the collection of the SIN can be found under sections 10 and 19 of the Radiation Protection Regulations and the use by National Dose Registry is listed in the TBS Directive on Social Insurance Number.

      Consistent uses:  Personal information may be shared with Health Canada (refer to HC PPU 080 National Dose Registry (NDR) for Occupational Exposures).   Information may be used for briefing senior management, as well as conducting health studies.

      Retention and disposal standards: Dose Records are retained for 75 years after date of receipt and then destroyed.

      RDA number: 2015/009

      Related record number: CNSC 1.3.6

      TBS registration: 004117

      Bank number: CNSC PPU 040

Top of page

Nuclear Non-Proliferation

The CNSC is responsible for ensuring that the development, production and use of nuclear energy and nuclear substances, prescribed equipment and prescribed information is safe and conforms with every control measure and international obligation to which Canada has agreed, including those under the Treaty on the Non-Proliferation of Nuclear Weapons (NPT). Under its mandate, the CNSC implements measures of control respecting nuclear non-proliferation, including domestic and international arrangements, IAEA safeguards, and import-export of nuclear substances, prescribed equipment and prescribed information.

  • Domestic and international arrangements

    Description: This class includes records related to the CNSC initiative to establish and maintain domestic and international arrangements, in collaboration with other organizations within Canada and abroad, to implement measures of control and international obligations to which Canada has agreed. The CNSC negotiates administrative arrangements with domestic and international organizations to align regulatory systems and processes, to comply with and maintain international commitments, and to implement measures pursuant to Canada’s nuclear non-proliferation policy. These measures include bilateral nuclear cooperation agreements with Canada’s nuclear trading partners. The CNSC is also responsible for the administration and implementation of the nuclear security programs, and other supporting nuclear security requirements and guidance related to domestic and international activities.

    Document Types: bilateral nuclear cooperation agreements, bilateral nuclear administrative arrangements, bilateral radioactive source import and export administrative arrangements, IAEA safeguard agreements, conventions and codes of conduct, briefing notes, presentations, correspondence, reports, policies, legal opinions

    Record Number: CNSC 1.4.1

  • Safeguards

    Description: This class includes records related to Canada’s obligations under the Canada–IAEA safeguards agreement, including the goals of no diversion of declared nuclear material, and no indication of undeclared nuclear material or nuclear activity. The Safeguards Agreement (1972) and the Additional Protocol (2000) are treaty-level instruments between the Government of Canada and the IAEA requiring Canada to accept and facilitate IAEA safeguards on all nuclear material and certain specific nuclear activities. The signing of the Safeguards Agreement with the IAEA was required by the NPT, while the Additional Protocol is a voluntary safeguards-strengthening instrument signed by nearly all major nuclear states. The CNSC maintains the IAEA broader conclusion for Canada  ̶  achieved annually since 2005  ̶  to provide assurances to Canadians and the world community of the absence of undeclared nuclear materials and activities in Canada. The annual statement of the broader safeguards conclusion allows the IAEA to adjust its technical objectives for Canada, reducing the national overall inspection effort while also maintaining effective safeguards implementation.  This, in turn, frees up IAEA resources for use in areas of greater proliferation concern.

    Document Types: agreements, correspondence, briefing materials, standards, policies, procedures, assessments, legal opinions, presentations, reports, legislation, training programs

    Record Number: CNSC 1.4.2

  • Imports and exports

    Description: This class includes records related to the control of imports and exports of nuclear substances, equipment and information, through licensing, compliance and counter-proliferation measures. The objective is to assure that nuclear goods and technology are transferred internationally solely for peaceful purposes, and do not contribute to non-proliferation or radiological security threats. Controls are implemented consistent with requirements under the Nuclear Safety and Control Act (NSCA), other relevant national legislation, international standards and guidelines to which Canada adheres (e.g., Nuclear Suppliers Group Guidelines or IAEA codes of conduct) and Canadian nuclear non-proliferation policy (e.g., nuclear cooperation agreement provisions).

    Document Types: agreements, applications, assessments, licences, certificates, correspondence, legal opinions, reports, memoranda of understanding, presentations, legislation, regulations, guides, guidelines

    Record Number: CNSC 1.4.3

Top of page

Scientific, technical, regulatory and public information

This program aims to inform the Canadian public  ̶  including Canadian nuclear licensees, vendors, the academic community, special interest groups, Aboriginal groups, other government departments, and other jurisdictions and international organizations  ̶  that nuclear facilities and activities are being used safely, in accordance with regulatory requirements and best available scientific and technical information. This program is realized through the processes of generating scientific and technical information, institutionalizing the information within the regulatory framework, and disseminating the information through a variety of channels and engagement practices.

  • Regulatory framework

    Description: This class includes records related to the development and improvement of the CNSC’s regulatory framework. The regulatory framework includes the Nuclear Safety and Control Act (NSCA) and its associated regulations, the Nuclear Liability Act, federal environmental legislation, regulatory documents outlining requirements and guidance, and nuclear standards developed by the CSA Group (formerly named the Canadian Standards Association). The framework also takes into account Government of Canada regulatory policy guidance, as well as the views of stakeholders and the general public.

    Document Types: by-laws, rules of procedure, regulations, legislations, reports, correspondence, procedures, policies, briefing notes, guides, legal opinions, standards, stakeholder lists

    Record Number: CNSC 1.5.1

  • Scientific and technical information

    Description: This class includes records related to the scientific knowledge basis for the CNSC’s regulatory positions. By using scientific and technical information generated from outside sources (contracts, contribution agreements and grants) as well as inside sources (CNSC staff research and analysis), CNSC provides a reasonable base to systematically review existing and new scientific information supporting the regulatory decision making by the Commission and its delegated authorities. The assessment of scientific information and the explanation of this assessment are adapted, customized and translated to stakeholders, including the nuclear technical community (nuclear safety experts and academia), nuclear licensees, vendors, special interest groups, Aboriginal groups, other government departments, other jurisdictions, international organizations (such as the IAEA and the Nuclear Energy Agency), and the general public.

    Document Types: scientific reports, correspondence, technical documentation, analyses, briefing materials, research data, presentations, studies, procedures, policies

    Record Number:  CNSC 1.5.2

  • Research

    Description: This class includes records related to research that generates objective, scientific and technical information to address gaps and uncertainties in the CNSC’s knowledge base, through the administration of contracts, contribution agreements and grants. CNSC staff and management attain direct benefits from the conduct of this research. Other beneficiaries include the nuclear technical community (nuclear safety experts, academic community, research laboratories), nuclear licensees, other government departments, other jurisdictions, international organizations (such as the IAEA and the Nuclear Energy Agency), and the general public.  This program administers funding in accordance with the CNSC Grants and Contributions Program.

    Document Types: research studies, research data, reports, analyses, policies, procedures, research methodology, discussion papers, correspondence, briefing materials

    Record Number: CNSC 1.5.3

    • Miner Exposure Database

      Description: This bank contains basic personal information collected from the personnel files of all miners who worked at the Rio Algom and Denison Mines in Elliott Lake, ON, from the early 1950s to the mid-1980s.

      Class of individuals: Miners exposed to radioactive dust and radon progeny in the course of their work.

      Purpose: This bank will be used for research and statistical analyses, including linking individuals to cancer registries. These analyses will help determine a more accurate risk of lung cancer and other health effects from exposure to radon progeny.

      Consistent uses: No consistent uses have been identified.

      Retention and disposal standards: Records are retained for 75 years and then destroyed.

      RDA number: 91/024

      Related class of record number: CNSC 1.5.3

      TBS registration number: 004129

      Bank number: CNSC PPU 050

  • Public engagement and outreach

    Description: This class includes records related to public engagement and outreach, which develop and implement strategies that identify existing and emerging key stakeholder groups, and then develop tools and tactics to reach these specific stakeholders (including the formal duty to consult with Aboriginal groups). The information provided is credible, easily understood and tailored to stakeholder information needs. Stakeholders include the Canadian public, Canadian nuclear licensees, vendors, the academic community, special interest groups, other government departments, other jurisdictions, international organizations, and Aboriginal groups. This program administers funding in accordance with the CNSC Grants and Contributions Program.

    Document Types: correspondence, strategies, plans, briefing materials, grant and contribution applications, stakeholder lists, presentations, datasheets, research results, historical data, discussion papers, travel and engagement plans, lists of attendees, minutes, agendas, records of decision

    Record Number: CNSC 1.5.4

    • Participation in Commission Proceedings

      Description: This bank describes information related to the CNSC Commission proceedings process.  The personal information may include name, address, educational information, credentials, biographical information and the opinions or views of the individual participating in the hearing process. 

      Note:  Commission proceedings are a public process in accordance with the Nuclear Safety Control Act.  Personal opinions or views received about matters within the jurisdiction of the CNSC, may form part of the public record.   Personal information may be retrieved by providing the name of the application to which the document relates, as well as the name of the participant.

      Class of individuals:  Individuals who have participated in the regulatory proceedings of the Commission.

      Purpose:  The personal information is used to inform the decision-making process of the Commission.   Information is collected under the authority of section 40(5) of the Nuclear Safety and Control Act.  Sections 18 and 19 of the related Canadian Nuclear Safety Commission Rules of Procedure Regulations define the Rules of Procedure for the public nature of Commission proceedings. 

      Consistent uses:  Information will form a public record of all applications to participate, interventions and letters of comment submitted to the CNSC.  Information may be used to inform policy decisions and report to senior management.  As part of the Commission proceedings, personal opinions and views, along with the identity of the participant may be provided to the licensee.

      Retention and disposal standards: Under development

      RDA number: Under development

      Related class of record number: CNSC 1.5.4

      TBS registration number:  20150067

      Bank number: CNSC PPU 005

    • Participant Funding Program

      Description:This bank describes information that is related to the Participant Funding Program, which was established to give the public, Aboriginal groups and other stakeholders the opportunity to request funding from the CNSC to participate in its regulatory processes. The personal information collected may include: name, contact information (title, mailing address, email, telephone number, fax number), preferred language of correspondence, category of applicant (individual/organization/etc.), biographical information, education information, personal opinions and views, signature, as well as financial information such as per diems and salaries. 

      Class of individuals: Individuals, Aboriginal groups, not-for-profit corporations and other stakeholders in the general public who have: a direct, local interest in the project (for example, living or owning property near the project area); Aboriginal traditional knowledge and/or local community insight relevant to the proposed project; interests in potential project impacts on treaty lands, settlement lands or traditional territories and/or related claims and rights; or plans to provide value-added information relevant to the CNSC’s mandate and specific matter before the Commission.

      Purpose: Personal information is collected under the authority of paragraph 21(1)(b.1) of the Nuclear Safety and Control Act for the assessment of applications for funding under the Participant Funding Program and the disbursement of funds to successful applicants. 

      Consistent uses: Information, including the identities of individuals and the amount of funding received, will be posted on the Participant Funding Program section of the CNSC’s website, as well as the proactive disclosure section of the Commission’s website for contributions over $25,000, consistent with the requirements in the Directive on Proactive Disclosure. Funding applications are reviewed by the Funding Review Committee, which may include individuals external to the CNSC and selected based on their knowledge of and background in nuclear regulatory and environmental matters. Information may be used for reporting to senior management, program evaluation, and audit and evaluation.

      Retention and disposal standards: Records will be retained for six complete years, after the conclusion of the hearing for which the funding was received.  Records will then be destroyed. 

      RDA number: 2015/009

      Related class of record number: CNSC 1.5.4

      TBS registration number: 20160011

      Bank number: CNSC PPU 030

Top of page

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization, and not those provided specifically to a program.

Top of page

Manuals

This section identifies the instructions, processes, procedures and manuals used by CNSC employees in administering or carrying out the CNSC’s institutional programs and activities.

Additional Information

Contact Information

Please see the Introduction to this publication for information about formal access procedures under the provisions of the Access to Information Act and the Privacy Act.

Mailing your Request

To make a request by mail, please complete either the Access to Information Request Form or the Personal Information Request Form, or include a letter indicating that your request is made in accordance with the Access to Information Act or the Privacy Act, and describe the information you are seeking. Please include relevant details to help the ATIP Office find the information you are requesting.

Mail your request to:
Senior ATIP Advisor
Canadian Nuclear Safety Commission
280 Slater Street, 2nd Floor
Ottawa, Ontario  K1P 5S9

A $5 application fee applies only to Access to Information requests. There is no fee for requests for personal information.

Please note: Each request made to the CNSC under the Access to Information Act must be accompanied by a cheque or money order in the above amount, made payable to the Receiver General for Canada.

The Government of Canada encourages the release of information through informal requests. You may make a request for released records at the address above or by email. For general information on the CNSC, you may contact the CNSC.

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available, should the applicant wish to review materials onsite. The address is:

Canadian Nuclear Safety Commission
280 Slater Street
2nd Floor
Ottawa, Ontario